Submitted By: Sarah Gifford / Susan Dobson
presenter
Presentation By: Lou Biondi
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Department: Police
STAFF RECOMMENDATION (Motion Ready):
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Approve expenditures on a five-year piggyback contract for the purchase of vehicle and non-vehicle accessories with Dana Safety Supply, Inc. for an increased aggregate expenditure amount of $274,062
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Ocala Police Department has an ongoing need for vehicle accessories to outfit new police vehicles.
After a competitive solicitation process, Bradford County, Florida, awarded Contract No. BCSO2019-01 (the "Bradford County Agreement") for the provision of certain vehicle accessories and non-vehicle accessories to Dana Safety Supply, Inc. ("Dana Supply") for a term of five years, commencing July 15, 2019, and ending July 14, 2024. The Bradford County Agreement offered one optional five-year renewal period upon mutual agreement of the parties.
On November 29, 2021, OPD was granted a procurement exception to piggyback the Bradford County Agreement for the ongoing purchase of vehicle accessories and non-vehicle accessories. The original estimated aggregate expenditure amount established for the City's piggyback agreement, Contract No. 211083, was $39,799.
FINDINGS AND CONCLUSIONS:
Since contract inception, OPD expenditures under Contract No. 211083 have totaled $249,062, $96,670 of which was approved by Council on November 1, 2022, for the purchase of replacement pistols. It has been determined that the Ocala Police Department will expend an additional $25,000 for required new vehicle accessories under the Bradford contract in the current fiscal year.
FISCAL IMPACT:
Funding for this purchase is available in account #001-018-822-521-52-46010.
PROCUREMENT REVIEW:
The Procurement and Contracting Department will review additional purchases to ensure compliance with the City's Procurement Policy.
LEGA...
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