Submitted By: Jimmy Lopez
presenter
Presentation By: Sean Lanier
end
Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
title
Approve additional expenditures under the City’s continuing professional engineering services agreement with Geo-Tech, Inc., including Task Work Order No. 30 to perform geotechnical engineering services including ground penetrating radar for NW 44th Avenue Extension Phase 2
end
OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The City of Ocala (City) Engineering Department contacted Geo-Tech, Inc. (Geo-Tech) to provide a proposal for ground penetrating radar (GPR) survey for the surface depressions at the NW 44th Avenue Extension, Phase 2 under the City’s Agreement for Continuing Professional Engineering Services, Contract No. ENG/210919 (Master Services Agreement).
FINDINGS AND CONCLUSIONS:
Geo-Tech has provided the requested proposal to perform a GPR evaluation throughout the accessible areas adjacent to the surface depressions in the proposed roadway at the previously mentioned site. Geo-Tech estimates their fee for these services to be $2,200. The proposal was assigned to Task Work Order No. 30 by our Engineering Department and now requires approval.
Contract No. ENG/200919 was approved by City Council on September 20, 2022, with an initial expenditure threshold of $150,000. The initial contract term expires September 30, 2025. To date, expenditures under ENG/200919 for negotiated and properly approved Task Work Orders have totaled $156,131.82. The Engineering Department projects that an additional $200,000 will be required to cover Task Work Order No. 30 and future projects anticipated through the expiration of the initial contract term, thereby necessitating an increased aggregate contract expenditure threshold of $356,131.82.
All future work, allocated staff hours, and appropriate staff classifications will continue to be assigned by individual Task Work Orders negotiated and approved between the City and Geo-Tech subject to the terms and conditions of the Master Services Agreement. Negotiated Task Work Orders are required to be signed by the head of the utilizing department, the Procurement & Contracting Officer, and the appropriate executive leader (City Manager or City Council). Task Work Orders exceeding $50,000 in value will continue to be calendared for a City Council agenda for final approval. No engineering services will be approved without budgeted allocations.
Staff recommends approval.
FISCAL IMPACT:
Funding in the amount of $2,200 for this project is available in account string 109-020-386-541-54-31010. Future expenses will continue to be tracked under Munis Contract No. ENG/210919.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The Master Service Agreement governing this Task Work Order was reviewed and approved for form and legality by former City Attorney, Robert W. Batsel, Jr.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny