Submitted By: Lisa M. Crouthamel
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Approve one-year multi-award contract renewals for emergency stand-by tree trimming and line clearance to Asplundh Tree Expert, LLC., Davey Tree Expert Co., and Burford's Tree, Inc.
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Invitation to Bid was released to the public on 4/13/2023.
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BACKGROUND:
Ocala Electric Utility (OEU) utilizes the emergency stand-by tree trimming and line clearance contract to assist in large-scale storm restoration. Utilizing outsourced crews aids in the rapid restoration of power to OEU customers. Additionally, using contractors specializing in this work and skilled in applying Federal Emergency Management Agency (FEMA) guidelines helps ensure rapid restoration and reimbursement of declared emergency expenditures.
FINDINGS AND CONCLUSIONS:
On May 2, 2023, Invitation to Bid (ITB) No. ELE/230419 was issued for emergency stand-by tree trimming and line clearance services within the service territory. The bid was structured so that multiple vendors could be selected for award. Five (5) bids were received, and OEU chose three (3) contractors that met all requirements and offered the lowest cost. The awarded contract offered an optional one-year renewal.
OEU requests approval to renew all three of the awarded contracts in preparation for storm season.
FISCAL IMPACT:
This is an emergency stand-by contract. The financial impact depends upon the number and severity of disaster events if they occur. The funds will be appropriated on an as-needed basis from the electric reserves fund.
PROCUREMENT REVIEW:
These services were procured in compliance with the City's Procurement Policy.
LEGAL REVIEW:
The amendments will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
* Approve with Chang...
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