Submitted By: Rusella Bowes-Johnson
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Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of plastic water meter gulf box lids from Fortiline Inc. in an amount not to exceed $68,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Bid released to public: 02/16/2024
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BACKGROUND:
Warehouse inventory items are posted for public competition on the Advanced Utility Resource and Supply, Inc’s (AURSI) bidding website to obtain the lowest prices on material purchases. Generally, awards are made based on the lowest responsive and responsible bidder in each category.
The Water Resources Department has an ongoing need for plastic water meter gulf box lids. These lids are integral components of the City’s water distribution infrastructure, safeguarding water meters from external elements and ensuring accurate measurement and distribution of water resources to citizens and businesses. The proposed acquisition aims to enhance the longevity and functionality of our water infrastructure system, promoting efficient water management practices.
FINDINGS AND CONCLUSIONS:
On February 16, 2024, the City of Ocala issued Invitation to Bid (“ITB”) No. WRS/240454. Five (5) suppliers responded. One respondent was disqualified as non-responsive after submitting a bid for a non-qualifying item. Fortiline, Inc. was found to be the lowest responsive and responsible bidder with a bid of $68,000 for 5,000 plastic water meter gulf box lids.
Staff recommends award of Contract No.: WRS/240454 to Fortiline, Inc. for the purchase of water meter plastic gulf box lids in an amount not to exceed $68,000.
FISCAL IMPACT:
Items are inventory and will be accounted for using 455-141-000-000-41-14100. The Water Resources Department has budgeted sufficient funds in account string 455-030-300-533-53-46010 when items are issued.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved Purchase Order terms and conditions shall govern this purchase. Any conflicting terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny