Submitted By: Kelly Vann
presenter
Presentation By: Christopher Ramos
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Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
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Approve contract with UKG Kronos Systems, LLC, to upgrade and migrate UKG Workforce Central to UKG Pro Workforce Management for an estimated expenditure of $58,350
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
UKG Workforce Central (Kronos) was implemented as the City of Ocala's workforce management and timekeeping system in 2014 and provides streamlined processes and electronic time clock accuracy. In October 2023, Council approved the continued use of the Kronos timekeeping system and the associated time clocks used by employees throughout the city to capture actual time worked. The Kronos system is fully integrated to Ocala Police Department's Special Detail Software (PowerDetails) to capture detail time worked which is then transmitted to the City's financial system for payroll processing.
UKG is retiring the Workforce Central platform on December 31, 2025 and migrating all customers to the UKG Pro Workforce Management ("Pro WFM") platform to deliver a more modern, innovative workforce management solution.
The benefits of the continued utilization of the Kronos platform are:
* Maximized productivity through the automation of routine tasks such as time collection, timesheet approval and reporting, responding to time-off requests, and correcting exceptions.
* Kronos's Employee Self-Service feature empowers employees to manage their time and requests and provides access to schedules and time-off balances, thereby reducing administrative workload.
* Mobile accessibility for on-the-go management.
* Integration with the City's financial system, Munis.
FINDINGS AND CONCLUSIONS:
UKG is retiring the Workforce Central platform on December 31, 2025, and migrating all customers to the UKG Pro WFM platform to deliver a more modern, innovativ...
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