Submitted By: Eric Giannino
presenter
Presentation By: Sean Lanier
end
Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
title
Approve agreement with Zabatt Power Systems, Inc., for the provision of construction services related to the Lift Station Generators Installation & Manhole Lids and Seal Replacement Project for $2,376,876, plus a ten percent contingency, for a total expenditure of $2,614,564
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
Bid Released to Public: 08/18/2022; Newspaper ad posted: 08/25/2022
body
BACKGROUND:
This project consists of improvements to existing lift station systems to mitigate electrical outages due to inclement weather. These improvements will be accomplished through purchase and installation of generators at 20 sanitary lift stations sites. In addition, 100 manhole covers will be upgraded to protect the gravity sewer system from stormwater infiltration throughout the City.
FINDINGS AND CONCLUSIONS:
On August 18, 2022, the City issued its Invitation to Bid (“ITB) No.: CIP/220493 for the provision of construction services related to the Lift Station Generators Installation & Manhole Lids and Seal Replacement Project. Three bids were received and, on November 3, 2022, Zabatt Power Systems, Inc., was found to be the lowest responsive and responsible bidder on a unit price basis as follows:
Engineering recommends approval of the contract for the bid amount of $2,376,876, plus a ten percent contingency of $237,687.60, for a total project cost of $2,614,563.60. The contingency will allow the City Engineer to approve change orders to the contract for any unforeseen conditions encountered during construction.
This project is partially funded by the Florida Division of Emergency Management Hazard Mitigation Grant program (“HMGP”), FEMA- 4337-DR-FL.
FISCAL IMPACT:
Funding is available for FY23 in account 308-030-372-536-69-65010 in the amount of $597,789 and the remaining funding of $1,486,574 from HMGP in account 308-050-372-536-69-65010.
An additional budget request of $530,201 was submitted to the Florida Division of Emergency Management on February 9, 2023. The budget request was determined to be cost effective and recommended for approval by the Bureau of Mitigation. Due to the grant deadline of October 31, 2023, and protracted lead times for the generators, Engineering requests approval to move forward without exceeding the approved budget of $1,971,326 until the new HMGP contract revision is executed.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny