Submitted By: Marie Brooks
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of inventory items for Ocala Electric Utility awarded to multiple vendors in the amount of $189,102
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
Invitation to Bid issue date: 5/10/2023
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BACKGROUND:
Inventory items are posted for public competition on the Advanced Utility Resource and Supply, Inc’s (“AURSI”) bidding website, www.aursi.com <http://www.aursi.com>, to obtain the lowest prices on material purchases.
FINDINGS AND CONCLUSIONS:
On May 10, 2023, the Utility Services Warehouse (“Warehouse”) issued Invitation to Bid (“ITB”) No. ELE/230493 via AURSI for materials maintained in inventory at the Warehouse for use in the day-to-day operations of Ocala Electric Utility.
Generally, awards are based on the lowest responsive and responsible bidder in each category. In certain instances, to achieve the best value, awards are made to multiple vendors based on pricing and other stipulations. The five (5) awarded vendors for the subject solicitation are summarized in the table below and include:
(1) Electric Supply of Tampa, Inc.
(2) GRESCO Utility Supply, Inc.
(3) Stuart C. Irby Co.
(4) Tri-State Utility Products, Inc.
(5) Wesco Distribution, Inc.
Staff recommends approval of the awards to all five (5) vendors in an amount not to exceed $189,101.66 as summarized above. These expenditures will be tracked for Fiscal Year 2022-2023 under City Contract No.: WHS/230493.
FISCAL IMPACT:
Inventory items are purchased by the Utility Services Warehouse and will be accounted for in account 457-141-000-000-41-14100. User department(s) will adhere to budgeted expenditures for items issued through the Utility Services Warehouse.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved Purchase Order terms and conditions shall govern this purchase. Any conflicting terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny