Submitted By: Holly Lang
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Presentation By: Tye Chighizola
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2023-139 amending the fiscal year 2022-2023 budget to appropriate funds from the reserve building fund for related expenses in the amount of $57,012
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
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BACKGROUND: Over the past five years the city has been migrating its land management software from Trakit to GovSense. All the modules have been implemented except permitting. The city needs to extend its agreement with Trakit for another six months from June 1, 2023, to November 30, 2023, until the final permitting module of GovSense is fully implemented. The cost for the extension is $23,512.
In addition, the city has been utilizing building services provided by MT Causley, LLC since 2021 as part of a piggyback agreement between the City of Dunnellon and MT Causley. Effective January 1, 2023, the City of Dunnellon amended its agreement to include an increase in hourly rates. The increased hourly rate requires an additional $33,500 to cover the cost through the end of this fiscal year.
FINDINGS AND CONCLUSIONS: Extending the contract until the end of November 2023, is necessary to continue to serve our permitting customers. The city must continue to operate Trakit until the GovSense permitting module is operational.
The city is currently using an MT Causley, LLC employee to fill our Chief Building Official position until a permanent hire is made. After the Chief Building Official position is filled, the Building Division will continue to utilize MT Causley's services for building inspection until vacant Building Inspector positions can be filled. Since the piggybacked Dunnellon contract hourly rates increased, the city must match the increase. Additional funding is necessary to cover the increased hourly ra...
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