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File #: 2025-1622   
Type: Agenda Item Status: Passed
File created: 7/7/2025 In control: City Council
On agenda: 8/5/2025 Final action: 8/5/2025
Title: Approve one-year renewal of the Agreement for Fuel Supply and Transfer Services with Petroleum Traders Corporation in an amount not to exceed $2,500,000
Attachments: 1. FOR COUNCIL - Second Amendment - Fuel Supply and Transfer Services - Petroleum Traders Corporation (FLT 230544), 2. MCPC - Petroleum Traders - Agreement to Renew Bid, 3. Fully Executed - First Amendment to Agreement (Renewal), 4. 8-6-2024 Council Approval (Renewal), 5. Fully Executed - Original Agreement - Fuel Supply and Transport Services - Petroleum Traders Corp. (FLT 230544), 6. 3-10-2023 Councl Approval
Submitted By: Christina Guy
presenter
Presentation By: John King
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Department: Fleet

STAFF RECOMMENDATION (Motion Ready):
title
Approve one-year renewal of the Agreement for Fuel Supply and Transfer Services with Petroleum Traders Corporation in an amount not to exceed $2,500,000
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence

PROOF OF PUBLICATION:
N/A

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BACKGROUND:
The Fleet Department manages approximately 925,000 gallons of fuel annually for City vehicles and equipment. Procuring a contract for bulk gasoline and diesel fuel deliveries at wholesale prices provides significant savings over retail rates.
On March 10, 2023, the City of Ocala and Marion County Public Schools ("School Board") issued a joint solicitation, Bid No. 3980GM, to obtain better pricing from vendors. On June 6, 2023, City Council approved the award of Contract No. FLT/230544 to Petroleum Traders Corporation for gasoline and diesel supply services for an initial thirteen-month term beginning May 30, 2023, and ending June 30, 2024.

FINDINGS AND CONCLUSIONS:
On August 6, 2024, City Council approved the first one-year renewal of Contract No. FLT/230544 to Petroleum Traders Corporation for gasoline and diesel supply and transport services beginning July 1, 2024, and ending June 30, 2025.
On April 14, 2025, Petroleum Traders Corporation agreed to renew contracts with the City and the School Board under the same terms, conditions, and pricing outlined in the Original Agreement. The School Board approved its second one-year renewal on May 12, 2025.
The contract renewal term is July 1, 2025, through June 30, 2026. Staff is satisfied with the performance of Petroleum Traders and recommends the renewal of this contract.

FISCAL IMPACT:
Funding for fuel is included in departmental budgets and will be budgeted likewise in the subsequent fiscal year.

PROCUREMENT REVIEW:
These goods were procured in compliance with the City's Procurement Policy.

LEGAL REVIEW:
This...

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