Submitted By: Preston Pooser
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Presentation By: John Spencer
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Department: Recreation and Parks
STAFF RECOMMENDATION (Motion Ready):
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Approve three-year contract with Perfect Mind, Inc., to provide and support recreation and park management software services for a cost not to exceed $92,146
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, .
PROOF OF PUBLICATION:
Bid released to public: 10/13/2021
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BACKGROUND:
The Recreation & Parks Department has been utilizing a recreation and park management software for more than a decade for day-to-day operations. This software is utilized daily, across multiple divisions, recreation centers, and park sites to process various online and in-person program registrations, online and in-person facility rentals, point-of-sale transactions, membership entry and tracking, and other recreation and parks business functions. The current recreation and park management software agreement is about to expire, and the software can no longer meet the needs of the department (as it relates to software abilities and functionality).
The Department wishes to use a more modern recreation and park management software that is more user friendly (on both the customer and staff sides), is available and useable across all platforms and devices, and integrates better with social media and marketing tools. The vendor will provide, implement, and support recreation and park management software services for the Recreation and Parks Department for the duration of the contract. The vendor utilizes a third-party card processing and equipment leasing provider, with an annual equipment lease of $12,582 for third-party card readers. Based on the lowest cost, the City will either utilize Perfect Mind's third-party processor or use one of our existing payment processors to provide that service.
FINDINGS AND CONCLUSIONS:
* On 10/13/2021, the Procurement Department issued RFQ# REC/210945: Parks & Recreation Man...
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