Submitted By: Tye Chighizola
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Presentation By: Cindy Krepps
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2023-118 amending the FY23 Budget to appropriate funds from the building fund reserve for building-related expenses in the amount of $284,903
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, Economic Hub
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City had a five-year contract with GovSense for the implementation, module maintenance, and support services for its land management software system that expired on December 31, 2022. The contract can be renewed upon agreement by both parties. GovSense did not charge the city for the Permitting, Planning, Licensing, Code Enforcement, Inspections, or GIS modules during the first 5 years. GovSense will start charging for this maintenance but will give the city a 50% discount, resulting in a cost to the city of $29,964. The cost of support services is increasing from $27,000 annually to $39,702. The new annual cost for GovSense will be $69,666. Growth Management budgeted $27,000 in FY23 for GovSense as we were unaware of the cost increase during the budget process, so an additional $42,666 must be appropriated to pay the $69,666. Similarly, the City had a five-year agreement with Oracle NetSuite, which is the platform on which GovSense runs. This agreement has also expired and the new annual amount for 115 licenses and cloud services is $213,052. Growth Management did not have the increase during the budget process and had only budgeted $80,000, which is $133,052 short.
Due to being unable to fill 3 vacant, full-time Building Inspector positions, Growth Management has had to retain a part-time Inspector hired through MT Causley (SAFEbuilt) that was not included in the FY23 budget. The cost to retain this part-time position will be $66,560. ($80 per hour times 16 hours per week times 52 weeks = $66,560)
The cit...
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