Submitted By: Laurie Hornberger
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Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Contract for fire hydrant and valve installation, repair, and maintenance services with R & M Service Solutions LLC., with an estimated expenditure not to exceed $974,464 end
OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala maintains a vast water infrastructure that includes over 5,000 fire hydrants and more than 10,000 valves, with sizes ranging from two to 36 inches. These components require annual testing, maintenance, and mapping to ensure optimal performance and reliability. This contract encompasses fire hydrant flow testing and protective coatings, as well as valve maintenance, identification marking, and GPS mapping for all distribution hydrants and valves.
FINDINGS AND CONCLUSIONS:
The Water Resources Department has an ongoing need for the provision of annual testing, maintenance and mapping of fire hydrants throughout the city to ensure they are, and remain, properly functioning.
R&M Service Solutions, LLC (R&M), based in Dade City, Florida, provides flow testing, protective coating application, valve maintenance, identification marking and mapping services.
After a competitive solicitation process, the City of Longboat Key, Florida awarded Contract No. IFB 24-091 (the "Longboat Key Agreement") to R&M for hydrant and valve installation, repair, and maintenance services for a term of three years, commencing on January 5, 2025, and ending on January 5, 2028. The Longboat Key Agreement offers two (2) optional one-year renewal periods upon mutual written agreement between the parties.
On October 8, 2025, after evaluation of the Longboat Key Agreement, Procurement and Contracting Department staff granted the Water Resources Department's request for a procurement exception to piggyback the Longboat Key Agreement for the purchase...
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