Submitted By: Marie Brooks
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Purchase of inventory items for Ocala Electric Utility from multiple vendors in the amount of $217,084
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Invitation to Bid issue date: March 24, 2026
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BACKGROUND:
Inventory items are posted for public competition on the Advanced Utility Resource and Supply, Inc.’s (AURSI) bidding website, www.aursi.com, to obtain the lowest prices on material purchases. Awards are based on the lowest responsive and responsible bidder in each category. In some instances, awards are made to multiple vendors to ensure the City obtains the best value, based on pricing and other terms.
FINDINGS AND CONCLUSIONS:
On April 20, 2026, the Utility Services Warehouse issued Invitation to Bid (ITB) No. ELE/260686 via AURSI for materials maintained in inventory at the warehouse for use in the day-to-day operations of Ocala Electric Utility.
The two awarded vendors for the subject solicitation are summarized in the table below and include:
Staff recommends approval of awards to both vendors, not to exceed $217,084, as summarized above. These expenditures will be tracked under City Contract No.: ELE/260686
FISCAL IMPACT:
Utility Services Warehouse inventory items are accounted for under account 457-141-000-000-41-14100. An estimated 30% of the total material cost is projected to be recovered through developer and customer agreements.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved purchase order terms and conditions shall govern this purchase. Any conflicting terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny