Submitted By: Brittany Craven
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Presentation By: Doug Peebles
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Department: Electric Utility
FORMAL TITLE:
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Multi-award contract for emergency oil spill response cleanup to Alpha Omega Training and Compliance, Inc., Clean Harbors Environmental Services Inc., and ETC Services, LLC, in an amount not to exceed $150,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Bid released to the public: May 28, 2025
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BACKGROUND:
Due to high oil capacity equipment, such as transformers, voltage regulators, and reclosers, Ocala Electric Utility (OEU) is required to develop and maintain a Spill Prevention, Control, and Countermeasure (SPCC) Plan to be executed in the event of an emergency spill or leak.
FINDINGS AND CONCLUSIONS:
On May 28, 2025, Invitation to Bid (ITB) No. ELE/250706 was issued for emergency spill response cleanup. The bid was structured to allow the selection of multiple vendors for the award. Three bids were received based on estimated quantities for mobilization, labor, containment, disposal, testing, and report generation, and all three vendors were found to be responsible and to have met all requirements.
Staff recommends approval of the multi-award contract.
FISCAL IMPACT:
This is an emergency stand-by contract with maximum vendor compensation of $150,000. The financial impact depends on the number and severity of spill events if they occur. Expenses will be paid from account # 457-032-231-531-53-34010.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The Agreements will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny