Submitted By: Christina Guy
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Presentation By: Liza Warmuth
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Department: Fleet
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FORMAL TITLE:
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Additional expenditures under the Florida Department of Management Services contract for the purchase of tires, tubes, and services in the amount of $250,000 for an increased aggregate expenditure of $710,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
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PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Fleet Management Department oversees a fleet comprising approximately 2,000 vehicles, including cars, light trucks, Class 8 heavy-duty trucks, and off-road equipment. Annually, more than 1,600 tires utilized by various City departments require repair or replacement. To meet these needs, Fleet Management acquires new tires and related services through competitive contracts. These services include installation, retread service, alignments, wheel balancing, and 24/7 emergency roadside service.
On October 1, 2024, City Council approved the City’s utilization of the Florida Department of Management Services Alternate Contract Source Agreement for Tires, Tubes and Services (Contract No. 25172500-24-ACS), for tire purchases and related services, up to an expenditure threshold of $275,000. Munis contract FLT/250010 was established with a contract term expiration date of June 30, 2027.
On February 3, 2026, City Council approved an additional expenditure of $185,000, bringing the aggregate expenditure to $460,000.
FINDINGS AND CONCLUSIONS:
Since the inception of Contract No. FLT/250010, total expenditure has amounted to $441,990, leaving a remaining balance of $18,010. Due to increased global prices for raw rubber, escalating logistics costs, and an unanticipated demand for tires and related services, Fleet staff anticipate that an additional $250,000 will be necessary to fulfil the contract requirements throughout its full term. This supplementary funding will provide staff with adequate authorization to address projected needs un...
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