Submitted By: Holly Lang
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Presentation By: Tammi Haslam
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2022-173 appropriating funding from the Building Division's Reserve for Building Fund account for Building related expenses in the amount of $28,998
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, Economic Hub
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The city has a five-year agreement with GovSense and Oracle/NetSuite for its land management software system. The anticipated "go live" date for the permitting module of GovSense is December 1, 2022. At this time, the city does not have enough NetSuite licenses for our IT staff to adequately provide testing prior to "go live" which will limit their ability to handle "glitches" that may arise. The city needs to have an additional workflow script for the site development review process written and implemented for our ProjectDox ePlans, which is the software that is used for electronic plan submission and review.
FINDINGS AND CONCLUSIONS:
The additional NetSuite licenses, which cost $13,810, are critical to being able to resolve problems that would negatively impact the public and create financial problems prior to implementation. The new workflow script, totaling $15,188, will allow an additional oversite review to be done in the event of a denial and the ability to send plans back to the applicant for revisions based on a Planning & Zoning Commission recommendation. It will also allow for additional oversight review tasks to be assigned when revisions are resubmitted. Currently, there is no provision within the existing software routine to allow for multiple oversight review cycles.
GovSense and ProjectDox directly support the building function and therefore are appropriate expenses of the Building Fund.
In July 2019, the Florida Legislature passed a bill (HB 447) that states a local government cannot carry fo...
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