Submitted By: Samuel Grant
presenter
Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve one one-year renewal of the agreement with C.W. Roberts Contracting, Inc., for Transportation Rehabilitation Improvement Program projects in an amount not to exceed $3,000,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On May 3, 2023, the City of Ocala (City) entered into Contract No. CIP/230266 with C.W. Contracting, Inc. (CWR) for annual Transportation Rehabilitation Improvement Program (TRIP) projects. The initial term of the contract was for two years and expires on May 2, 2025. Per the contract terms, two additional one-year renewals may be enacted with the possibility of a maximum 3 percent pricing increase at renewal.
FINDINGS AND CONCLUSIONS:
CWR has agreed to renew the contract for the first one-year renewal and requested the maximum increase of 3 percent. If approved, the renewal will extend the contract to May 2, 2026.
CWR is a local contractor with excellent references. They have performed well on City projects and consistently produced high-quality work. Therefore, staff recommends approval of the first one-year renewal option of the contract.
FISCAL IMPACT:
Funding is available for Fiscal Year 2024-25 and has been encumbered in account 091-020-255-541-54-46010 in the amount of $388,250 and 120-020-255-541-54-46010 in the amount of $131,490. Additional funds will be appropriated in the upcoming fiscal year as needed.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny