Submitted By: Brittany Craven
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Presentation By: Doug Peebles
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Department: Electric Utility
FORMAL TITLE:
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Continued utilization of Sourcewell cooperative purchasing agreement with Fastenal Company for facility, industrial, and other related supplies and equipment purchases with an increased aggregate expenditure amount of $100,000
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala has utilized Sourcwell's cooperative purchasing agreement with Fastenal Company (Fastenal), Contract No. 091422-FAS, since October 2023 to supply essential materials and safety equipment for Ocala Electric Utility. As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of Sourcewell Agreement 091422-FAS. Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide who aggregate their members' purchasing power to achieve greater volume discounts. The underlying solicitation for the cooperative purchasing agreement has been evaluated and determined by City staff to be cost-effective and to afford best value.
Fastenal supports Ocala Electric Utility through a stocked vending machine program that ensures crews have immediate access to safety items needed in the field, such as gloves, eye protection, earplugs, hydration packs, bug spray, hat suspensions, and batteries. Expenditures have been tracked under Munis Contract No.: PRO/240045 and cumulative expenditures are now approaching the previously established $50,000 threshold.
FINDINGS AND CONCLUSIONS:
On September 30, 2025, Sourcewell Contract No. 091422-FAS was extended for an additional one-year renewal period through November 8, 2027. Staff projects that an additional $50,000 is required at this time to cover anticipated expenditures through the end of the renewal term for an aggregate amount of $100,000.
FISCAL IMPACT:
Ocala Electri...
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