Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
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Approve a one-year citywide renewal of Microsoft 365 cloud subscriptions, server licenses, and desktop licenses with an estimated annual cost of $567,099
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
In 2021, Council approved a three-year renewal of Office 365 utilizing Microsoft SaaS Cloud Solution. The renewal of this system ensures city operations continue to run smoothly and securely on all devices used throughout our environment. The following benefits are also achieved with this subscription:
* Flexibility of working remotely and on multiple devices to access emails and Office products on different devices such as smart phones, tablets, desktops, and laptops without paying additional license fees for each device. When employment ends with the city, and disabled in the system, the licenses are automatically revoked, and former employees no longer have access to the products or our systems.
* Assurance we are adhering to rigorous compliance and security standards.
* Unlimited archiving is built in with unified document discovery and legal hold functionality to comply with Florida Sunshine laws.
* Built in resiliency and disaster recovery. Data is replicated to multiple data centers and instantly recoverable in the event of an emergency.
* Continuous threat and vulnerability management.
* Provides greater investigation capabilities.
* Protects sensitive data wherever it lives or travels.
* Increases compliance controls for PCI and PII data.
* Detects and identifies vulnerabilities and risky account sign in.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of Sourcewell cooperative purchasing agreements, more specifically, Sourcewell Cooperative Purchasing Agreement 081419-CD...
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