Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve the award of a two-year contract to Ayopa, Inc., for the provision of grounds maintenance services at the City Complex with a maximum expenditure of $57,999
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Bid Released to Public: 6/2/25
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BACKGROUND:
The Public Works Streets Division needs mowing services at the City Complex located at 1805 NE 30th Avenue, as well as the adjacent rights-of-way along NE 30th Avenue and NE 21st Street. This mowing schedule is based on a set number of cuts per month for each month of the calendar year. The current contract for these services expires on August 22, 2025.
FINDINGS AND CONCLUSIONS:
On June 2, 2025, the City of Ocala issued Invitation to Bid (ITB) No.: PWD/250713 for grounds maintenance services for the City Complex. Ten bids were received with the following results:
Ayopa, Inc. was found to be the lowest responsive and responsible bidder.
Staff recommends approval of a two-year contract, beginning August 6, 2025, and ending August 5, 2027, with the option for two additional one-year renewal periods.
FISCAL IMPACT:
Funding for this contract is budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2024-25 in the amount of $5,725, and account 158-023-430-538-53-34010 for Fiscal Year 2025-26 in the amount of $29,000, and will be budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2026-27 in the amount of $23,274.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny