Submitted By: Tye Chighizola
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Presentation By: Tammi Haslam
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2023-127 amending the fiscal year 2022 - 2023 budget to appropriate funds from the Reserve for Building Fund to cover the additional cost of the ProjectDox upgrade to Version 9.2 and the first year of software hosting in the amount of $20,256
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OCALA'S RELEVANT STRATEGIC GOALS:
Economic Hub, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND: On December 7, 2010, City Council approved an Agreement with Avolve Software Corporation to utilize ProjectDox software for a web-based electronic plan and document workflow that allows citizens and city staff to initiate and complete the plan submission, review, and approval process online rather than using a manual, paper-based process.
In late 2017, the City entered into a new five-year contract with Avolve Software Corporation that include upgrades to the ProjectDox software and hosting services. Staff is proposing to enter into another five-year contract that will include an upgrade from version 9.1 to the version 9.2.
FINDINGS AND CONCLUSIONS: The current Agreement with Avolve Software Corporation (Contract ITS/15-006, expires on March 14, 2023). ProjectDox has been beneficial in streamlining the development review process for citizens and improving interdepartmental communication and collaboration. Avolve Software Corporation has been very responsive in resolving issues quickly and efficiently. The software is compatible with GovSense.
FISCAL IMPACT:
There is $120,000 included in Growth Management's FY23 budget in account #001-016-061-521-52-52045 for hosting the ProjectDox software. Another $20,256 is needed to pay the first year of software hosting, which amounts to $140,256. The Building's Reserve for Fund Balance currently has a balance of $3,540,929, therefore, there is sufficient funding to cover...
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