Submitted By: Tye Chighizola
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Presentation By: Tye Chighizola
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Approve renewal of Trakit software maintenance with Superion LLC for six months at an estimated expenditure of $23,512
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
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BACKGROUND: Staff is requesting to renew the software maintenance agreement for Trakit for an additional six months from June 1, 2023, to November 30, 2023. The renewal is necessary since Growth Management and Engineering are still using a portion of Trakit. Growth Management, Engineering, and IT Departments will be completing the migration from Trakit to GovSense in the summer of 2023.
FINDINGS AND CONCLUSIONS: The Trakit annual renewal fee includes system maintenance, support, enhancements, and new releases. The additional six months of maintenance and support will allow staff the time to make sure all the data from Trakit was correctly imported into GovSense.
FISCAL IMPACT: Recurring support, maintenance, and license fees are required. Staff is requesting permission to pay for estimated maintenance of $23,511.92 for six months. This expenditure is budgeted in 001-016-061-524-52-52045.
PROCUREMENT REVIEW: The renewal complies with the City’s procurement policy.
LEGAL REVIEW: This is a direct purchase renewal. No formal written contract is necessary. This Agreement will be reviewed by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with changes
• Table
• Deny