Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve award of a three-year contract to Southern Lawn Care Mid Florida, Inc., for the provision of stormwater grounds maintenance services for the City's northwest section in the amount of $193,158
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OCALA'S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
Bid Released to Public: 2/4/2025
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BACKGROUND:
The Public Works Stormwater Division is responsible for mowing drainage retention areas and stormwater system conveyance ditch lines. The mowing is based on a set number of cuts per month for each month of the calendar year. The scheduled mowing ensures an acceptable appearance and helps maintain system capacity and performance. Public Works does not have the staffing to complete these services.
FINDINGS AND CONCLUSIONS:
On February 4, 2025, the City of Ocala issued an Invitation to Bid (ITB) No.: PWD/240905 for Stormwater Grounds Maintenance Services - Northwest. Eleven (11) bids were received; one was rejected due to lack of responsiveness (Pure Cuts Lawn and Maintenance, LLC), and a second was rejected for failure to attend the mandatory pre-bid meeting (Extreme Enterprises of Marion County, Inc.). The responsive bidders were as follows:
Southern Lawn Care Mid Florida, Inc. was found to be the lowest responsive and responsible bidder. Staff recommends approval of the contract award to Southern Lawn Care Mid Florida, Inc. for a three-year term beginning April 2, 2025, through April 1, 2028, with two optional one-year renewals.
FISCAL IMPACT:
Funding for this contract has been budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2024-25 in the amount of $50,589; $64,386 will be budgeted for Fiscal Year 2025-26; $64,386 will be budgeted for Fiscal Year 2026-27; and $13,797 will be budgeted for Fiscal Year 2027-28.
PROCUREMENT REVIEW:
These serv...
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