Submitted By: Marie Brooks
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of a Vista Pad-mount Gas Operated Switch from Stuart C. Irby with an estimated expenditure of $81,940
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Sole source released to the public: 01/09/2025
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BACKGROUND:
The City of Ocala Electric Utility (OEU) has utilized the S&C Vista Switch Series as part of the infrastructure for several decades. The Vista Switchgear from S&C Electric is a low-profile pad-mounted cabinet with a compact footprint. The procurement department approved a request to standardize these units and establish a sole source for acquiring new switches to replace damaged cabinets in the field.
On January 1, 2025, the City released its Request for Information No. 250333, Sole Source Posting (SSP) No. SSP-232, for a Vista Pad-mount Gas Operated Switch. The sole source was posted for 15 business days as required by section 120.57(3), Florida Statutes. Stuart C. Irby Company LLC is the only authorized Florida Vista Pad-mount Gas Operated Switches distributor. These switches are proprietary S&C products and are needed for operational longevity.
FINDINGS AND CONCLUSIONS:
The purpose of this purchase is to replenish warehouse inventory. Due to ongoing supply chain challenges, lead times for Vista switches remain significantly extended, currently estimated at 630 days.
Staff recommends approving the purchase of an S&C Vista switch from Stuart C. Irby Company, LLC, at an estimated cost of $81,940.
FISCAL IMPACT:
Inventory items are accounted for using account #457-141-000-000-41-14100.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City's Procurement Policy.
LEGAL REVIEW:
N/A. The City's Standard Purchase Order Terms & Conditions will be utilized for the procurement of these goods.
ALTERNATIVE:
* Approve...
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