Submitted By: Christina Guy
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Presentation By: John King
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Department: Fleet
STAFF RECOMMENDATION (Motion Ready):
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Approve three-year contracts with Liles Collision Service, Inc., and Michael Lessard, Inc., for the provision of automotive and truck body repairs on an as-needed basis for a combined estimated expenditure of $195,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Bid released to the public: 06/23/2022
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BACKGROUND:
The City manages a fleet of approximately 1,900 vehicles composed of cars, light trucks, and Class 8 heavy duty vehicles. The City’s Fleet Management Department maintains the vehicles, but the services of an experienced automotive body repair shop are required to carry out extensive automotive body repairs.
FINDINGS AND CONCLUSIONS:
On June 23, 2022, the City issued its Invitation to Bid (ITB) FLT/220387 for the provision of automobile and truck body repairs on an as-needed basis. Three bids were received based upon line-item pricing and Liles Collision Service, Inc. and Michael Lessard, Inc., were found to be the lowest responsive and responsible bidders. The bid submitted by Bo’s Collision Center was rejected after being found to be non-responsive due to incomplete pricing.
Repair work will be assigned to Liles Collision Service, Inc., and Michael Lessard, Inc., based on their capacity at the time that repairs are needed at the discretion and in the best interests of the City.
FISCAL IMPACT:
The estimated annual expenditure is $65,000. Funding for this contract is available in account 001-025-523-519-51-46010 (Repair & Maintenance).
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
These Agreements will be reviewed and approved for form and legality by the City Attorney, Robert W. Batsel, Jr.
ALTERNATIVE:
Approve, Deny, Amend