Ocala - File #: 2023-1505

• File #: 2023-1505
• Type: Agenda Item
• Status: Passed
• File created: 7/19/2023
• In control: City Council
• On agenda: 8/1/2023
• Final action: 8/1/2023
• Title: Approve additional expenditures under contract for warehouse inventory software and equipment with Barcode and Mobile Inventory Systems Group in an amount not to exceed $100,000

Date	Action By	Motion	Result
8/1/2023	City Council	Approved	Pass

Submitted By: Christopher Ramos
presenter
Presentation By: Christopher Ramos
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Department: Information Technology

STAFF RECOMMENDATION (Motion Ready):
title
Approve additional expenditures under contract for warehouse inventory software and equipment with Barcode and Mobile Inventory Systems Group in an amount not to exceed $100,000
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence

PROOF OF PUBLICATION:
N/A

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BACKGROUND:

The Utilities Services Warehouse (the "Warehouse") has an ongoing need for automation and modernization of its fixed asset inventory and reconciliation processes. The Warehouse is currently reliant on paper and manual procedures during day-to-day operations and when conducting the annual physical inventory. Automating the collection of assets utilizing bar codes, RFID tags, and mobile scanning devices and exporting and posting scanned and/or reconciled data directly into the City's Tyler Munis ERP ("Munis") system will not only enable Warehouse staff to automate and digitize inventory audit trails, but will also increase efficiency, transparency, and accuracy in inventory management; thereby streamlining operations and improving overall performance.
Barcode and Mobile Inventory ("BMI") Systems Group is an authorized partner with Tyler Technologies, Inc. and certified to integrate with the Munis ERP system. In early 2022, Information Technology began working with BMI Systems Group and Tyler Technologies for the customization and development of an inventory and asset management system compatible with the City's existing Munis ERP system. In May of 2022, Information Technology was procured initial hardware, software, and integration services from BMI Systems to initiate the development and integration process.

FINDINGS AND CONCLUSIONS:

To date, the City has expended $48,886 under its contract with BMI Systems Group (ITS/220427) for software and equipment related to the warehouse barcoding project, which is...