Ocala - File #: BR-2023-158

• File #: BR-2023-158
• Type: Budget Resolution
• Status: Passed
• File created: 8/2/2023
• In control: City Council
• On agenda: 8/15/2023
• Final action: 8/15/2023
• Title: Adopt Budget Resolution 2023-158 amending the Fiscal Year 2022-2023 budget to appropriate funds from the Reserve for Building Fund to purchase permitting software (Community Development, formerly known as TRAKiT) in the amount of $336,139
• Related files: 2023-1578

Date	Action By	Motion	Result
8/15/2023	City Council	Approved	Pass

Submitted By: Tye Chighizola
presenter
Presentation By: Tammi Haslam
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Department: Growth Management

STAFF RECOMMENDATION (Motion Ready):
title
Adopt Budget Resolution 2023-158 amending the Fiscal Year 2022-2023 budget to appropriate funds from the Reserve for Building Fund to purchase permitting software (Community Development, formerly known as TRAKiT) in the amount of $336,139
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OCALA'S RELEVANT STRATEGIC GOALS:
Economic Hub, Operational Excellence

PROOF OF PUBLICATION:
N/A

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BACKGROUND: CentralSquare Technologies provides software to 8,000 public sector agencies, including a public administration software package called Community Development, formerly known as TRAKiT. Community Development is a comprehensive suite of software solutions designed to streamline and manage various community development processes. The software is used by local government agencies responsible for permitting, planning, code enforcement, licensing, and other related tasks. Community Development aims to simplify these complex workflows and enhance overall efficiency by providing a centralized system for tracking and managing the lifecycle of permits and projects.
In 2003, the city implemented TRAKiT to streamline permitting/inspections, code enforcement, planning, and licensing processes. The software includes a public-facing portal (eTRAKiT) for online permitting/inspections.

In December 2017, the city approved five-year contracts with GovSense and NetSuite to develop new modules to replace TRAKiT. Between 2018-2023, the city transitioned to GovSense hosted on the NetSuite cloud platform for code enforcement, planning, parking, and licensing, but not the permitting module. The five-year contracts with GovSense and NetSuite expired on December 31, 2022, without the online portal for the permitting module being ready. On January 3, 2023, the City approved one-year contracts with GovSense and NetSuite to provide additional time to implement the permitting module...