Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
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Approve one-year renewal of contract with Tyler Technologies for the City's financial and human resource enterprise software, Munis, and ongoing maintenance costs with an estimated expenditure amount of $335,945
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
In September 2021, Council approved contract FIN/17-001 for the maintenance renewal of the Tyler Munis financial and human resources enterprise software, additional training, modifications, and professional services to support the software. The Tyler Munis financial solution is a completely integrated enterprise resource planning (ERP) system that manages all core functions, including financials, human resources, citizen services, and revenues.
Benefits of using Tyler Technologies Munis:
* Centralized employee database for efficient HR administration
* Automated payroll processing and benefits management
* Comprehensive general ledger for clear financial visibility
* Streamlined accounts payable, purchasing, and grant management processes
* Budgeting and planning tools for effective financial control and monitoring
In May 2022, utilization of the Munis software was expanded into warehouse management and barcoding to address the need for automation and modernization of its fixed asset inventory and reconciliation processes.
The City is required to pay yearly software maintenance for the continued use of the software.
In addition to the attached invoice of $236,944.18, staff estimates an additional $99,000 is required to cover future expenditures such as new modifications, training, and assistance during the year as well as the creation of the year-end Annual Comprehensive Financial Report, W2s and 1099s and other year-end processing.
FINDINGS AND CONCLUSIONS:
The Munis ERP sof...
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