Submitted By: Christina Guy
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Presentation By: Gary Crews
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Department: Facilities Management
FORMAL TITLE:
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Additional expenditures under the agreement for roofing trade contract services for an increased aggregate expenditure not to exceed $579,815
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Facilities Management Department identified the need for comprehensive roof replacements at multiple municipal facilities. The existing roofing systems reached the end of their useful service life and were showing significant deterioration, including water intrusion, damaged insulation, and membrane failure.
On October 7, 2025, City Council approved an agreement to piggyback on Marion County’s awarded contract with Big D Roofing Services, Inc., Contract No. 22Q-056-CA-01. City Contract No. FAC/250926 was subsequently established with a total aggregate expenditure not to exceed $500,000 for an initial contract term ending March 31, 2026.
FINDINGS AND CONCLUSIONS:
Since the inception of Contract No. FAC/250926, total expenditures have reached $504,815. On March 21, 2026, it was determined that the City Hall roof needed emergency restoration work beyond what was expected, with repairs estimated to cost $75,000. This work has been completed but not paid yet.
Approval of this amendment will increase the contract’s total not-to-exceed amount from $500,000 to $579,815.
FISCAL IMPACT:
Funding is available in account 001-026-601-519-51-46010 - Facilities CIP Repair and Maintenance.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This Agreement has been reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny