Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve award of a three-year contract to Solo Cats Services, LLC for stormwater ground maintenance services for the City’s southwest section in the amount of $420,504
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
Bid Released to Public: 12/4/2024
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BACKGROUND:
The Public Works Stormwater Division is responsible for mowing drainage retention areas and stormwater system conveyance ditch lines. The mowing is based on a set number of cuts per month for each month of the calendar year. The scheduled mowing ensures an acceptable appearance and helps maintain system capacity and performance. Public Works does not have the staffing to complete these services.
FINDINGS AND CONCLUSIONS:
On December 4, 2024, the City of Ocala issued an Invitation to Bid (ITB) No.: PWD/241019 for Stormwater Drainage Retention Areas Maintenance - Southwest Section. Seven bids were received. The responsive bidders were as follows:
Solo Cats Services, LLC was found to be the lowest responsive and responsible bidder. Staff recommends approval of the contract award to Solo Cats Services, LLC for a three-year term beginning March 5, 2025, through March 4, 2028, with two optional one-year renewals.
FISCAL IMPACT:
Finding for this contract has been budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2024-25 in the amount of $120,144; $140,168 will be budgeted for Fiscal Year 2025-26; $140,168 will be budgeted for Fiscal Year 2026-27; and $20,024 will be budgeted for Fiscal Year 2027-28.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny