Submitted By: Christina Guy
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Presentation By: Gary Crews
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Department: Facilities Management
FORMAL TITLE:
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Contract for the purchase and installation of flooring for City Hall with Exclusive Surfaces, Inc. in the amount not to exceed $75,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Bid released to the public: September 1, 2026
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BACKGROUND:
The flooring at City Hall has experienced significant wear and deterioration due to the age of the existing materials and the high volume of daily foot traffic throughout the facility. Updating the flooring will improve City Hall's overall appearance, functionality, and safety while providing a more professional and welcoming environment for employees, residents, and visitors.
FINDINGS AND CONCLUSIONS:
On September 1, 2026, the City released an Invitation to Bid (ITB) No. FAC/261122 for installation of flooring needed for City Hall. The City received two competitive bids, and Exclusive Surfaces, Inc. was the lowest and most responsive bidder. The proposed project will include demolition, removal of the existing floor, and installation of new flooring as required.
Staff recommends approval.
FISCAL IMPACT:
Funding is available in account 001-012-601-512-51-46010 Executive and Legislative Facilities CIP account.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny