Submitted By: Christopher Ramos
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Presentation By: Kelly Vann
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Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
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Approve a one-year piggyback contract with UKG for the City's time management software, UKG Pro Workforce Management, with ongoing maintenance costs for an estimated expenditure amount of $26,327
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
UKG Workforce Central (Kronos) was implemented as the City of Ocala's workforce management and timekeeping system in 2014 and provides streamlined processes and electronic time clock accuracy. In April 2024, Council approved the implementation costs for the upgrade of the Kronos platform to the UKG Pro Workforce Management (Pro WFM) platform. The IT department is requesting approval for the new subscription costs to commence at the start of the project implementation. UKG is estimating a project kick-off in late June or early July 2024.
The new UKG Pro WFM system will be fully integrated to Ocala Police Department's Special Detail Software (PowerDetails) to capture and transmit detail time worked to the City's financial system for payroll processing.
UKG is retiring the Workforce Central platform on December 31, 2025, and migrating all customers to the UKG Pro WFM platform to deliver a more modern, innovative workforce management solution.
The benefits of the continued utilization of the UKG Pro WFM platform are:
* Maximized productivity through the automation of routine tasks such as time collection, timesheet approval and reporting, responding to time-off requests, and correcting exceptions.
* Kronos' Employee Self-Service feature empowers employees to manage their time and requests and provides access to schedules and time-off balances, thereby reducing administrative workload.
* Mobile accessibility for on-the-go management.
* Integration with the City's financial system, Munis.
FINDINGS AND CON...
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