Submitted By: Rusella Bowes-Johnson
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Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Approve additional purchases under the contract for Vent-O-Matic air release valves for an increased total contract expenditure of $232,434
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Vent-O-Matic air release valves (ARVs) play a crucial role in the wastewater collection system by preventing air and gas buildup, which can cause blockages and reduce the system's effectiveness. On November 2, 2022, Vent-O-Matic ARVs were approved for standardization. The purchase of these ARVs for Fiscal Year 2023-24 is tracked under Contract WRS/240336. This contract was initially established with an aggregate expenditure of $50,000.
FINDINGS AND CONCLUSIONS:
On May 30, 2024, Water Resources conducted an informal quoting process to obtain competitive pricing to purchase fifteen standardized ARVs. Core & Main, LP had the lowest price at $42,698.
On July 2, 2024, the City Council approved the purchase of the fifteen quoted ARVs.
The Water Resources Department now requests approval for the procurement of fifty additional ARVs. Since contract inception, ARV expenditures have totaled $90,106.85. On August 22, 2024, Core & Main, LP confirmed that they would honor the pricing from the original quote on May 30, 2024.
Staff recommends approval.
FISCAL IMPACT:
The Water Resources Department has budgeted sufficient funds in Fiscal Year 2023-24 in account 455-030-300-535-53-46010.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City's Procurement Policy.
LEGAL REVIEW:
N/A. The City's standard and approved Purchase Order terms and conditions shall govern purchases. Any terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
* Approve ...
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