Submitted By: Dwain Thomas
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve award of contract to Southern Times Service, LLC for the NE 16th Avenue drainage improvement project in the amount of $475,606, plus a contingency of $23,781 for a total expenditure not to exceed $499,387
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
Bid released to public:11/21/2023; Newspaper Ad Posted: 1/24/2024.
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BACKGROUND:
This project consists of constructing a new drainage retention area at 1613 NE 16th Avenue and elevating NE 16th Avenue to divert runoff to a new pond.
This project is partially funded by the Florida Division of Emergency Management Hazard Mitigation Grant program (HMGP), FEMA- 4337-376-R- received on September 11, 2018. The grant provides federal funds of up to $230,854.75 with a required twenty five percent match from the City of Ocala.
FINDINGS AND CONCLUSIONS:
On November 21, 2023, the City of Ocala issued Invitation to Bid ("ITB") No. CIP 240158 for the provision of the NE 16th Avenue drainage improvement. On January 11, 2024, four vendors responded to the solicitation on a unit price bid as follows:
Southern Times Service, LLC, was the low bidder with a bid of $475,606.10. Staff requests a 5% percent contingency in the amount of $23,780.31 to allow the City Engineer to issue change orders to cover unforeseen conditions and other conflicts which may arise during construction. With the contingency, the total project budget is not to exceed $499,386.41.
Procurement reviewed past projects and found Southern Times Service, LLC's work to be acceptable. Staff recommends award of the contract to Southern Times Services, LLC, for the construction of the NE 16th Avenue drainage improvement project.
Due to the lowest bid exceeding the estimated project cost, an additional budget request of $194,414.00 was submitted to ...
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