Submitted By: Tye Chighizola
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Presentation By: Tammi Haslam
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2024-118 amending the Fiscal Year 2023-24 budget to appropriate funds from the Building Fund Reserve for building-related expenses in the amount of $260,469
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, Economic Hub
PROOF OF PUBLICATION:
N/A
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BACKGROUND: In August 2023, the City entered into an agreement with CentralSquare Technologies, LLC to upgrade and migrate to the cloud-permitting software, Community Development (formerly known as TrakIt) from our current GovSense software. The migration will take time to complete, therefore, we must maintain GovSense and its Oracle platform for another year. Oracle has increased its cost by $43,844 and is requiring an additional $8,793 for the data migration. This is an overall increase of $52,637 above what was budgeted in Fiscal Year 2023-24.
The Growth Management Department will be hiring a building services director who will oversee both the building inspections and permitting functions. The cost for this position, including salary, benefits, a new vehicle, a computer with docking station and monitors, and uniform shirts will be $190,184.
The paygrade of the one-stop permitting manager position has been elevated due to increased responsibilities and requirements. This position is currently vacant, and the position is being advertised. The amount budgeted for this position is not sufficient for the new paygrade; therefore, an additional $17,348 is being requested.
To maintain and constantly improve its customer service, the Building Division will be utilizing the Baldrige Group to conduct quarterly satisfaction surveys. The cost for this will be $300 for the year, which was not budgeted.
FINDINGS AND CONCLUSIONS: The City must maintain GovSense and therefore Oracle during the transition period to ...
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