Submitted By: Sarah Gifford / Susan Dobson
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Presentation By: Michael Balken
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Department: Police
FORMAL TITLE:
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Three-year contract for janitorial services with Mega Services Solutions, Inc. in the amount of $38,460 annually and an aggregate expenditure of $115,380
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Ocala Police Department is responsible for maintaining its facilities in a clean, safe, and sanitary condition to ensure a healthy environment for employees and visitors. This includes professional cleaning of the Ocala Police Department Headquarters, West District Office, East District Office, and Uniform Drug Enforcement Strike Team Office. These services cover offices, reception areas, restrooms, breakrooms, kitchens, rental lounges, and auditoriums.
FINDINGS AND CONCLUSIONS:
On May 12, 2026, the City issued Invitation to Bid (ITB) #OPD/261199 for janitorial services for the Ocala Police Department to establish a three-year contract. The bid closed on June 8, 2026, with 17 cleaning companies submitting proposals.
After a comprehensive evaluation of the bids, the department provided notice of intent to award to Mega Services Solutions, Inc. after Faithworks Total Ground Maintenance, LLC withdrew and JJ Holding and Services, LLC signed a contract but never responded to the department to confirm a start date.
Staff recommends approval.
FISCAL IMPACT:
Funding of $38,460 is available in the Fiscal Year 2026-27 budget account 001-018-821-521-52-34010 - Other Services, and $38,460 will be budgeted in Fiscal Year 2027-28 and in Fiscal Year 2028-29.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny