Submitted By: Paul Constable
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve one-year renewal of the contract with C.W. Roberts Contracting, Inc. for the Parking Lot Improvement Program with an aggregate expenditure amount not to exceed $500,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On February 17, 2022, the City of Ocala (City) entered into Contract No. CIP/211092 with C.W. Contracting, Inc. (CWR) for the annual Parking Lot Improvement Program (PLIP). The initial term of the contract was two years with two additional one-year renewals that may be enacted with the possibility of a maximum 3 percent pricing increase at renewal. On April 1, 2024, the City renewed the PLIP contract with CWR for the first of two possible one-year renewals per the original contract terms (including a 3 percent pricing increase).
FINDINGS AND CONCLUSIONS:
CWR has agreed to renew the contract for the final one-year renewal and has requested the maximum increase of 3 percent for this renewal. The renewal will extend the contract to February 16, 2026, if approved.
CWR is a local contractor with excellent references. They have performed well on City projects and consistently produced high-quality work. Therefore, staff recommends approval of the final one-year renewal option of the contract.
FISCAL IMPACT:
Funding is available in Fiscal Year 2024-25 in account 091-020-270-541-54-46010.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Amendment will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny