Submitted By: Brittany Craven
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Presentation By: Chad Lynch
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Department: Electric Utility
FORMAL TITLE:
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One-Year renewal of Agreement for Tree Trimming and Line Clearance Services with Davey Tree Expert Company in an amount not to exceed $2,541,543
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Bid released to the public 01/30/2023
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BACKGROUND:
Ocala Electric Utility (OEU) is responsible for maintaining a safe and reliable electric distribution system. Vegetation interference remains a primary cause of electric service interruptions. OEU maintains an extensive network of overhead electric distribution lines throughout its service area, many of which are located near trees and other vegetation.
OEU utilizes qualified utility vegetation management contractors to perform tree trimming and line clearance activities. The approved annual budget, including contingency funding, supports ongoing vegetation management across a significant portion of the overhead system each year. These services are essential to maintaining system reliability and supporting efficient power restoration efforts following weather-related events involving vegetation.
FINDINGS AND CONCLUSIONS:
On April 18, 2023, City Council approved a three-year agreement with Davey Resource Group for tree trimming and line clearance services (Contract No. ELE/230159). To ensure continuity of essential services, OEU is requesting approval of a one-year renewal to the existing agreement.
FISCAL IMPACT:
Funds for this contract are budgeted annually in account #457-032-231-531-53-34070 at an estimated annual budget of $2,541,543. The expenditure will not exceed that amount during the term of the renewal.
PROCUREMENT REVIEW:
These services were procured in compliance with the City's Procurement Policy.
LEGAL REVIEW:
This amendment will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE: ...
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