Submitted By: Danielle Phillips
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve direct supply purchase of traffic signal equipment with awarded vendors utilizing an approved Florida Department of Transportation contract in the amount of $454,010
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence.
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala Public Works Traffic Division requests approval to purchase traffic signal equipment on an as-needed basis, utilizing the Florida Department of Transportation's (FDOT) Agency Term Contract for Approved Traffic Equipment, DOT-ITB-23-9037-SJ. Purchases will be made to replace equipment at the end of its functional service life, damaged in vehicular accidents or damaged by lightning and/or electrical surges at signalized intersections within the City of Ocala.
In addition, the City of Ocala Public Works Traffic Division requests the purchase of traffic signal equipment in advance of the Fiscal Year 2023-24 budget due to prolonged lead times of 240 days for traffic signal cabinet assemblies.
FINDINGS AND CONCLUSIONS:
FDOT maintains an active contract for traffic equipment approved for use on Florida roads. Pricing is competitive and the contract includes items the Traffic Division uses such as traffic signal cabinets, controllers, malfunction management units, video detection components, and uninterrupted power supply battery backup units. It is necessary to replace traffic signal equipment to minimize disruption of traffic flow and to maintain the safe and efficient operation of signalized intersections.
Supply chain issues continue to be challenging. The early purchase of traffic signal equipment will reduce delivery times and help to avoid potential down time of signalized intersections. Early equipment purchase further ensures we are well prepared for natural disasters and other unforeseen circumstances.
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