Submitted By: John King
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Presentation By: John King
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Department: Fleet
FORMAL TITLE:
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Additional funding of $6,367 for the emergency rental of a 25-ton air conditioner from Sunbelt Rentals in the amount of $10,403
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On April 30, 2026, while installing a bleacher electrical system at the E.D. Croskey Recreation Center, the contracted vendor, Stokes Electric, accidentally damaged the cooling coil of the 20-ton air conditioner unit. This incident caused the equipment to become completely inoperable, requiring immediate repair to keep the facility safe and fully operational.
FINDINGS AND CONCLUSIONS:
Due to delayed delivery of air conditioner parts (backordered), the City was required to rent temporary cooling equipment to maintain appropriate building conditions and safeguard occupants, staff, and equipment. Sunbelt Rentals supplied a 25-ton air conditioning unit and accessories pursuant to an existing contract; however, the emergency rental period exceeded both the anticipated duration and scope outlined in the original budget. Since the contract's inception, expenditures under FAC/240031 have amounted to $45,963, with a remaining balance of $4,036. To cover the outstanding costs associated with the rental equipment, an additional $6,367 is necessary, resulting in a revised total contract value of $56,367.
Approving the additional funding will allow Facilities Management to process the outstanding Sunbelt invoice for the emergency rental and support of $10,403 and comply with procurement regulations. Stokes Electric has committed to covering all expenses incurred as a result of this incident. All costs for Claim #L005156532 are being subrogated through the City Risk Department.
FISCAL IMPACT:
Funding for this refurbishment is allocated in account 626-099-999-590-81-45020 - General Liability Claims Fund.
PROCUREMENT REVIEW:
Thes...
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