Submitted By: Eileen Marquez
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Presentation By: Daphne Robinson
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Department: Procurement and Contracting
STAFF RECOMMENDATION (Motion Ready):
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Approve award of a two-year contract to Charles White Fence, Inc., for the provision of as-needed fence installation and repair services, citywide, with an estimated aggregate expenditure of $196,452
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OCALA'S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Bid released to the public: 11/7/2022
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BACKGROUND:
The City of Ocala ("City") has an ongoing need for professional fencing installation and repair services throughout the City on an as-needed basis and does not have the staffing or skill set to complete fencing installation and repair work. The City utilizes fencing contractors to complete fencing services on an as-needed basis.
FINDINGS AND CONCLUSIONS:
On November 7, 2022, the City issued its Invitation to Bid ("ITB") No. COO/220888 for citywide fence installation and repair services. Bids were requested on a unit price basis. Bids would be tabulated using quantities based on past usage. A bid was received from only one (1) vendor. The bid summary based on the sole bidder's unit pricing for the sample quantities appears below:
Charles White Fence, Inc., was found to be the lowest responsible bidder. Charles White Fence, Inc., has completed fencing projects for the City of Ocala in the past and their performance has been highly satisfactory. Staff recommends approval of the contract with Charles White Fence, Inc., for a two-year term. The contract includes two optional, one-year renewals.
FISCAL IMPACT:
Work will be assigned by individual departments on an as-needed basis. User departments have respectively budgeted for fencing installation and repair services in the Fiscal Year 2023-2024 and will continue to be budgeted in the Fiscal Year 2024-2025.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City's Procurement ...
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