Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
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Approve the use of multiple cooperative purchasing agreements for the purchase of citywide information technology equipment in the estimated amount of $565,260
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
As presented in the Fiscal Year 2024-25 Information Technology ("IT") Capital Improvement Plan, the IT Department is requesting approval to proceed with the purchases presented in the list below:
FINDINGS AND CONCLUSIONS:
These purchases will increase the overall efficiency and security of the IT infrastructure and provide departmental staff the ability to work efficiently remotely and in the office citywide.
The request to purchase mid-end laptops, high-end laptops, standard laptops with docking stations, and monitors will replace devices that are over six years old and cannot be upgraded to Windows 11. Replacing them will provide staff with one device to use in the office and remotely, which will serve as a cost savings for the city. Proactively replacing the devices will provide reliability and added security which will enable us to continue to improve operational excellence.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of each of the cooperative purchasing agreements that will be utilized to procure this equipment, namely, Florida Department of Management Services Alternate Contract Source Agreement 43210000-23-NASPO-ACS for Computer Equipment, Peripherals, and Services (Contract Term Expiration: July 30, 2025).
Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide who aggregate their members' purchasing power to achieve greater volume discounts. The underlying solicitations for each of the foregoing cooper...
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