Submitted By: Amy Johnson
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Presentation By: Clint Welborn
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Department: Fire and Emergency Services
FORMAL TITLE:
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Renewal of a piggyback contract with Municipal Equipment Company, LLC, for the purchase of firefighter bunker gear with an estimated expenditure amount of $440,000
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The purchase of firefighting bunker gear is an annual operating expense for Ocala Fire Rescue (OFR). OFR employees regularly clean and inspect each piece of bunker gear to prolong the useful life of the equipment. The gear, however, endures normal wear and tear and must be replaced before the ten-year maximum life span according to National Fire Protection Association (NFPA) standards. With the anticipation of continuing growth at OFR, the department also has to ensure that there are bunker gear sets on hand at all times for new employees.
FINDINGS AND CONCLUSIONS:
On July 26, 2022, Lake County, Florida, entered into a Contract for Fire Equipment, Supplies, and Services, Contract No. 22-730H (the "Lake County Agreement") with Municipal Equipment Company, LLC, for the provision of fire equipment, supplies, and services. The Lake County Agreement offered an initial term of one year with two (2) optional one-year renewal terms.
Procurement approved the "piggyback" of the Lake County Agreement after it was determined that the agreement offered a 35% discount and best pricing for the type of bunker gear utilized by OFR. The City's Piggyback Agreement, Contract No. OFR/220712, was approved by the City Manager's Office on September 11, 2022, in the amount of $45,000 for a one-year term effective August 1, 2022, through July 31, 2023.
On August 1, 2023, City Council approved the First Amendment to the Piggyback Agreement, which extended the contract term through July 31, 2025, and afforded an expenditure threshold of $90,000. On January 17, 2024, City Counci...
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