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File #: 2023-0634   
Type: Agenda Item Status: Passed
File created: 2/23/2023 In control: City Council
On agenda: 3/7/2023 Final action: 3/7/2023
Title: Approve one-year software renewal with Granicus LLC for Legistar meeting and agenda services in the amount of $62,490
Attachments: 1. FOR COUNCIL - Legistar Minutes and Agenda Sevices 04-01-23 to 03-31-24 (CCO 17-001), 2. CCO 17-001 Legistar Minutes and Agenda Sevices 04-01-22 to 03-31-23, 3. CCO 17-001 Legistar 08-01-21 to 07-31-22, 4. CCO 17-001 Legistar 06-01-21 to 07-31-21 and Training, 5. COO 17-001 Minutetraq IQM2 Streaming and Transcrption 04-1-20 to 03-31-21, 6. CCO 17-001 Minutetraq IQM2 Agenda and Minutes 08-01-20 to 7-31-21, 7. CCO 17-001 Minutetraq IQM2 Streaming and Transcrption 04-1-19 to 03-31-20, 8. CCO 17-001 Minutetraq IQM2 Streaming and Transcrption 04-1-18 to 03-31-19, 9. CCO 17-001 Granicus Master Subscription Agreement, 10. Original Agreement CCO 17-001 Accela, Inc.
Submitted By: Pamela Omichinski
presenter
Presentation By: Angel Jacobs
end
Department: City Clerk

STAFF RECOMMENDATION (Motion Ready):
title
Approve one-year software renewal with Granicus LLC for Legistar meeting and agenda services in the amount of $62,490
end

OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence.

PROOF OF PUBLICATION:
N/A

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BACKGROUND:
On July 18, 2017, City Council approved a legislative management contract with Accela, Inc. ("Accela") for MinuteTraq software including agendas and minutes. In March of 2018, Granicus LLC ("Granicus") purchased Accela and assumed the legislative management contract for our agenda services. The City transitioned from MinuteTraq to Legistar in 2022 for more robust legislative management and agenda services.

Granicus provides the Legistar software which produces the City's agenda and minutes for City Council, and its boards and commissions. This one-year software renewal for Legistar is from April 1, 2023, to March 31, 2024.

Agenda services are provided for:
? Airport Advisory Board
? Audit Committee
? Board of Adjustment
? City Council
? CRA
? Investment Committee
? Municipal Arts Commission
? Municipal Code Enforcement
? Historic Preservation Advisory Board
? Planning & Zoning Commission
? Recreation Commission
? Tree Commission
? Special Magistrate
? East Ocala CRA
? West Ocala CRA
? North Magnolia CRA
? Downtown CRA

The software is used by numerous employees to enable the completion of agendas.

FINDINGS AND CONCLUSIONS:
Legistar software is used for the creation of the City Council agenda and minutes for the City of Ocala, and its Boards and Commissions. The software provides a central source for agenda creation and access throughout departments.

FISCAL IMPACT:
The software pricing increased 5% this year as stated in the original contract. Funds are budgeted in 001-12-212-512-52045 for six (6) months from 4/1/23 through 9/30/23 for $31,245. Funds are budgeted in 001-155...

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