Submitted By: Julie Johnson
presenter
Presentation By: Bill Rodriguez
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Department: Recreation and Parks
STAFF RECOMMENDATION (Motion Ready):
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Approve contract award to Kempfer Sawmill, Inc. for the supply and delivery of engineered wood fiber with an aggregate expenditure amount not to exceed $194,700
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Invitation to Bid to public: February 15, 2024
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BACKGROUND:
The Recreation and Parks Department maintains twenty-six playgrounds for the City of Ocala. All playgrounds require safety surfacing in fall zones. Engineered wood fiber is an approved safety material for playground fall zones and meets the Americans with Disabilities Act accessibility requirements.
FINDINGS AND CONCLUSIONS:
On February 15, 2024, the City of Ocala issued ITB# REC/240381 for the supply and delivery of engineered wood fiber on an as needed basis. One firm responded and Kempfer Sawmill, Inc., was found to be a responsible bidder meeting all requirements of the solicitation:
|
Bidder |
Location |
Bid Amount |
|
Kempfer Sawmill, Inc. |
Saint Cloud, FL |
$97,350 |
Staff recommends approval of the award of a two-year contract with Kempfer Sawmill, Inc., with two optional one-year renewal terms. Annual expenditures under the contract are anticipated to be $97,350. Staff has bench-marked this pricing.
FISCAL IMPACT:
The contract for the supply and delivery of engineered wood fiber services on an as-needed basis totals $194,700 and will have an annual fiscal impact of $97,350. Adequate funds are budgeted in the Recreation and Parks Department Budget (001-021-120-572-57-46010).
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny