Submitted By: Greg Vandeventer
presenter
Presentation By: Greg Vandeventer
end
Department: Recreation and Parks
STAFF RECOMMENDATION (Motion Ready):
title
Approve additional expenditures under the agreements with Marion Tree Trimming and Stump Removal, LLC, and Flyway Access, LLC, for citywide tree trimming and removal services in an amount of $90,000 for a contract total not to exceed $1,341,980
end
OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
Multiple departments utilize the City's contract for tree trimming and removal services. The vendors under this contract provide year-round tree trimming and removal services on City properties and rights-of-way to ensure an acceptable appearance, facilitate coexistence with infrastructure, and minimize liability associated with diseased and unhealthy trees.
To ensure the most responsive service and best value possible, the City has historically utilized two vendors for citywide tree trimming and removal services. Staff obtain quotes from both vendors for scheduled non-emergency work and the lowest bidder available is awarded the job. For emergency work, staff rotates between vendors.
FINDINGS AND CONCLUSIONS:
On April 2, 2024, City Council approved the award of a two-year contract to Flyway Access, LLC d/b/a Conrad Tree Service ("Conrad Tree") and Marion Tree Trimming and Stump Removal, LLC ("Marion Tree"), Contract No.: PWD/240344, for citywide tree trimming and removal services with an aggregate expenditure amount of $760,000.
On February 4, 2025, City Council approved additional expenditures under Contract No. PWD/240344 in the amount of $491,980, bringing the total expenditure threshold under the contract to $1,251,980. To date, expenditures under Contract No. PWD/240344 total $957,133.90. Of this amount, expenditures associated with services rendered for the Recreation and Parks Department total $220,908.96.
Staff anticipa...
Click here for full text