Submitted By: Christina Guy
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Presentation By: Gary Crews
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Department: Facilities Management
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under the contract for as-needed electrical repair and installation services with Stokes Electric in the amount of $50,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala (“City”) has an ongoing need for qualified electrical contractors to provide as-needed repair and installation services for its facilities.
To address this need, Request for Quotation (RFQ) No.: FAC/220859) was issued on October 17, 2022, to solicit bids for electrical repairs and installation services. Following a competitive solicitation process, Chuck Stokes Electric of Central Florida, Inc. (Stokes Electric) emerged as the lowest responsive and responsible bidder. Contract No. FAC/220859 was formally awarded to Stokes Electric on December 7, 2022, with an original estimated maximum expenditure of $50,000 over the course of the contract’s two-year term.
On October 17, 2023, Council approved additional expenditures under Contract No. FAC/220859 in the amount of $100,000 to cover generator installations and ongoing electrical repairs.
FINDINGS AND CONCLUSIONS:
To date, expenditures under Contract No. FAC/220859 have totaled $124,688. The Facilities Department anticipates an additional $50,000 is needed to cover expenditures for the remainder of the contract term ending December 6, 2024.
FISCAL IMPACT:
Funding for this contract is available in account #001-026-321-519-51-46010-Repair and Maintenance.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The underlying Agreement was reviewed and approved as to form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny