Submitted By: Charlene Pollette
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Presentation By: Doug Peebles
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Department: Electric Utility
FORMAL TITLE:
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The purchase of six 250 kVA regulators from Sunbelt Solomon Services, LLC in the amount of $105,084
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Invitation to quote issue date: December 19,2025
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BACKGROUND:
Inventory items are posted for public competition on the Advanced Utility Resource and Supply, Inc.’s (AURSI) bidding website, www.aursi.com, to obtain the lowest prices on material purchases. Generally, awards are based on the lowest responsive and responsible bidder in each category. In certain instances, awards are made to multiple vendors to ensure the City obtains the best value based on pricing and other conditions.
FINDINGS AND CONCLUSIONS:
On December 19, 2025, the Utility Services Warehouse issued Invitation to Bid (ITB) No. ELE/260171A via AURSI for materials maintained in inventory at the warehouse for use in the day-to-day operations of Ocala Electric Utility.
The purchase request covers six 250 kVA regulators required for the substations.
Staff recommends approval of the purchase from Sunbelt Solomon Services, LLC, in an amount not to exceed $105,084, as these expenditures will be tracked under City Contract No.: ELE/260171A
FISCAL IMPACT:
The warehouse purchases inventory items, which are accounted for in account 457-141-000-000-41-14100. User department(s) will adhere to budgeted expenditures for items issued through the Utility Services Warehouse.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
N/A. The terms and conditions contained in the City’s Purchase Order shall govern this purchase.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny