Submitted By: Danielle Phillips
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve one-year renewal with All Seasons Landscape Contractors, Inc. for street sweeping services in the amount of $239,640
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence, .
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Public Works Stormwater Division is requesting approval for the renewal of contract# PWD/180318 utilizing All Seasons Landscape Contractors, Inc. to provide street sweeping services for city-maintained curbed roads and parking lots. The contractor will sweep year-round on a set schedule but may also be called upon to provide service as the need arises for special events and emergencies. Street sweeping is desirable to keep roadways free of debris that accumulates and could cause a blockage in the stormwater drainage system.
FINDINGS AND CONCLUSIONS:
The existing three-year agreement was approved by City Council on May 7, 2019 with maximum limiting amount of $599,100 with the option for two (2) additional one (1) year periods. A benchmark cost comparison was conducted by staff. The results indicated a 20% increase was reasonable given the current economic situation. For comparison, the results in the graph below show the original contract bid tab amounts and the 20% increase. With the 20% increase, the annual expenditure will increase from $199,700 to $239,640.
All Seasons Landscape, Inc. remains the lowest cost option even with the 20% increase. The Public Works Stormwater Division does not have the staffing to perform this task with in-house personnel. Staff recommends approval of the contract with All Seasons Landscape Contractors, Inc. for a one-year term beginning May 8, 2022 through May 7, 2023.
FISCAL IMPACT:
Funding for this contract is budgeted in account 158-023-430-538-53-34010 for FY21/22 in the amount of $71,892 and for FY22/23 in the amount of $167,748.
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