Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
FORMAL TITLE:
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One-year renewal of contract with Granicus for video streaming, agenda management, and captioning services with an estimated expenditure amount of $52,085
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On October 15, 2019, the City of Ocala entered into a Master Subscription Agreement with Granicus to enhance its public meeting transparency and accessibility. This agreement established the framework for ongoing services, including video streaming, agenda management, and closed captioning. It governs all subsequent orders and renewals, ensuring continuity and consistency in the delivery of Granicus solutions.
FINDINGS AND CONCLUSIONS:
The City of Ocala receives a comprehensive video and transparency solution from Granicus that includes live streaming of public meetings, real-time agenda indexing, and the creation of official minutes. The service also provides access to a media management platform for uploading and archiving meeting content, along with tools for publishing searchable agendas and documents. Additionally, the City receives 180 hours of live closed captioning annually to support ADA compliance and enhance accessibility. Setup, configuration, and basic support for all hardware and software components are included under the agreement.
Staff recommends approval.
FISCAL IMPACT:
Funds for the annual renewal of $52,085 are budgeted/encumbered in account #001-035-530-516-51-52045 and #001-035-530-516-51-31010 and will be paid under Contract No. 260192
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny